book your party and event rentals

How to Plan the Perfect Kids Birthday Party

Birthdays are landmark moments in the life of your family and every child deserves a birthday to remember. Whether theyââ¢re just out of diapers or already starting to act like a young adult, thereââ¢s nothing quite like a day surrounded by friends and blowing out a few candles. But these things donââ¢t just come together by chance. Our guide takes you through the essential steps for planning a party, with a few handy tips to make sure your event goes off without a hitch.

Part 1: Planning

One month before:

Set the date, time and place for the party
Decide on your theme. We have a number of themed inflatables for your event.
Determine your budget, then estimate the cost of everything you would like to include to be sure your ideas fit within your budget.
Brainstorm ideas to make your event special. Many times small touches like adding an inflatable moonwalk, game or slide will be the hit of the party.

3 weeks before:

Order your inflatable, tables, chairs and other items that you'll need to have. (Click here to get started)
Mail or email invitations
Order plates, napkins and other decorations.

2 weeks before:

Create or order place cards
Plan your menu. Work with a local caterer or order food through a local store. If you plan on making the food items yourself, now is the time to build your grocery list.
If you are making your own food, draft a timeline for preparing each dish. This will take the stress off of you on party day as you can follow your established timeline.

1 week before:

Follow up with any guests who haven't RSVP'd.
Stock up on your drinks. Soda, water, juice boxes and adult beverages (if you choose).
Create your music playlist.

2 days before:

Buy your groceries and any party items you've not ordered previously.
Create seating arrangements
If you are using glassware, serving pieces, flatware or silverware that is not plastic or paper, today is the day to wash those items.

The day before:

If you are making your own food, prepare andy sauces that can be refrigerated. Prep and chop fruits and vegetables. Wash salad greens and put all in the refrigerator.
Pick up flowers and arrange them to fit your needs.
Inform neighbors if cars will be parked on the street in front of their houses.
Morning of
Chill drinks
If you are preparing your own food, begin executing the timeline you set up.
Receive delivery of rental items
Set tables
Place chairs
Check the guest bathroom to be sure it clean and has plenty of necessary items. Take out the trash.

2 hours before:

Set out serving pieces
Prepare party favors.
Finish preparing all food that can be done before your guests arrive.
Have trash cans and extra garbage bags ready.

1 hour before:

Turn on the music playlist
Set out snacks
Get dressed and prepare to receive guests.
Pull food dishes out and place them in areas you've designated.
Enjoy your party!